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  • CRCFO

Employee Eligibility Form I-9 Verification Documentation

The Imperative of Compliance by Year End
I-9 compliance verification by year end.

Is your company in compliance? The rules and regulations can seem overwhelming and complicated. Charles River CFO (CRCFO) has experienced Human Resource Advisors ready to perform an audit and get your company in compliance.

 

Highlights

  • Form I-9 Verification has changed effective 2023

  • Employees hired since March 20, 2020 need documents confirmed physically

  • Verification compliance deadline is December 31, 2023.

 

A recent Federal mandate regarding Form I-9 Employee Eligibility Verification, effective August 1, 2023, requires in-person verification of Form I-9 employee eligibility verification documents for every employee hired since 2020. During the 2020-2023 pandemic and shift to remote working, the government allowed temporary flexibility with remote digital verification to meet compliance standards. As of August 1, 2023, employers must now conduct physical documentation reviews or video live chats for these required documents of eligibility to work in the United States for all hires since March 20, 2020. The implications for employers, both large and small, are considerable, and the deadline for compliance is December 31, 2023.


For example, an employer hired Deborah in May of 2021, and she provided a copy of her passport via email as proof of work eligibility for Form I-9 eligibility documentation. Her employer must now physically inspect this passport and reconfirm its authenticity. In addition, as of August 1, 2023, a new, revised form has been issued and must be used. A requirement of the new form is employers must conduct a physical documentation review for all new hires.


E-Verify users in good standing can help ease this requirement for an employer as a potential solution. Charles River CFO can assist in determining eligibility for use and setting this tool up for you as part of a compliance audit.


The future of remote Form I-9 verification remains uncertain. ICE has proposed modifications that may allow permanent remote verification in the future but has yet to finalize them. In the meantime, failing to comply with these required regulations could lead to non-compliance and potential fines.

Charles River CFO HR Advisory Services can provide invaluable assistance for organizations needing support to meet this compliance deadline. We can conduct a compliance audit, develop a solution and provide an implementation plan that will identify, verify, and submit the Form I-9 employee eligibility verifications promptly and efficiently.


How can we support achieving your Q4 deadlines?

We are smart, nimble, and flexible. If you want to discuss how Charles River CFO can assist your company with HR Advisory Services to meet your Q4 deadlines, please contact us at (781) 431-0420 x1 or email us.


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